[Checklist] Duties of a administrative officer

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Duties of a administrative officerAdministrative Officer is a very important position in any organization. They provide administrative support to the organization.

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Duties of a administrative officer
Duties of a administrative officer

Duties of a administrative officer

Generally administrative officers require the academic qualification of Bachelors Degree.

Administrative officer is a department head and ensures the organization is maintained excellent with the administrative practices.

They have admin assistant to support in their work.

  • Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner
  • Ensuring the regular attendance of the employees. Make sure the employees are in the uniform.
  • Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
  • Occasionally traveling off-site to deliver reports or files to other departments
  • Writing letters to the required stakeholders
  • Ensuring the confidentiality and security of files and filing systems
  • Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
  • Operating copy equipment, fax machines, printers or other equipment necessary
  • Maintaining discipline in the organization.

Administrative Officer skills and qualifications

  • Good organization, time management and scheduling skills
  • Basic bookkeeping experience, especially in accounts payable/receivable
  • Experiencing using office management software, including word processing software and spreadsheets
  • Typing speed of at least 60 words per minute with few errors
  • Strong communication skills
  • Ability to multitask

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