[Checklist] Duties of a administrative officer

Duties of a administrative officer – Administrative Officer is a very important position in any organization. They provide administrative support to the organization.

Duties of a administrative officer

Generally administrative officers require the academic qualification of Bachelors Degree.

Administrative officer is a department head and ensures the organization is maintained excellent with the administrative practices.

They have admin assistant to support in their work.

• Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner
• Ensuring the regular attendance of the employees. Make sure the employees are in the uniform.
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
• Occasionally traveling off-site to deliver reports or files to other departments
• Writing letters to the required stakeholders
• Ensuring the confidentiality and security of files and filing systems
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
• Operating copy equipment, fax machines, printers or other equipment necessary
• Maintaining discipline in the organization.

Administrative Officer skills and qualifications

• Good organization, time management and scheduling skills
• Basic bookkeeping experience, especially in accounts payable/receivable
• Experiencing using office management software, including word processing software and spreadsheets
• Typing speed of at least 60 words per minute with few errors
• Strong communication skills
• Ability to multitask

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